GEM Sports Foundation is a registered non-profit organisation in Montserrat and is committed to protecting your privacy and complying with applicable data protection laws. This privacy policy outlines how GEM Sports Foundation collects, uses, discloses and safeguards information about you. We also outline the choices you can make in relations to any information you share with us.

What information do we collect?

We collect information about you as necessary for the following:

Applicant information:

• Your contact and application information including your name, telephone number, email address, date of birth, address and school.

Logs and usage data:

• Log data, which may include your browser type and settings, your device information (such as make, model, and OS), the date and time when you used the Services, information about your browser configuration, language preferences, unique identifiers, and cookies.

• Usage data and analytics, which may include the frequency of login, and the different types of activity undertaken by users.

• General location information, such as IP address and the region in which you are located when you are logging in and using the Services.

• General feedback that you choose to provide.

How do we use your information?

We use your information for the purposes described below:

Providing and securing our Services

• We need to identify and authenticate applicants to ensure they are eligible.

• We use information that you provide when applying to build a profile for you.

• We use logging and other data such as general location information—for example, the IP address of your browser or device, to help us manage the performance and security of our services.

Communicating with you

• We use your contact information where appropriate to send you information about our Services, events, marketing communications.

Improving our websites and applications

• We use information about you and the use of our service to help us understand usage patterns and other activities on our website so that we can diagnose problems and make improvements, including enhancing usability and security.

Who has access to your information?

GEM Sports Foundation does not rent or sell your information. We restrict access to your information to Board Members or authorised partners and we do not share your information with third parties. 

Board of Trustees or Authorised Partners

• The GEM Sports Foundation Board and its authorised partners  may need to access your information to perform the functions of the foundation.

• Such access to your information will be governed by this policy and the usage of which will be treated as private and confidential.

Third-Party Services

• The GEM Sports Foundation does not share your information with any third party services.

 Law Enforcement, Government Agencies, and Professional Advisors

• We may need to disclose information about you where we believe that it is reasonably necessary to comply with a law or regulation, or if we are otherwise legally required to do so, such as in response to a court order or legal process, or to establish, protect, or exercise our legal rights or to defend against legal claims or demands.

• In addition, we may be required to disclose information about you if we believe it is necessary to investigate, prevent, or take action: (a) against illegal activities, fraud, situations involving potential threats to our rights or property (b) regarding situations that involve the security of or abuse of our Services or (c) for fact checking.

What are your rights regarding the information about you?

When using our Services, you can request that any information we have about you be corrected, updated or deleted. 

Requests to access, correct, or delete your information will be handled within thirty (30) days.

How do we safeguard your information?

GEM Sports Foundation maintains industry standard security safeguards to protect your information. This includes ensuring our Board of Trustees receive appropriate security and privacy training and guidance, so that they are aware of the measures they need to implement to protect your information.  

Access controls are in place to limit access to your information to those who need it to fulfil their role.

We encrypt data where appropriate to ensure that your information is kept private and secure.

How long do we retain your information?

We retain your information only as long as required to provide the Services requested by you.

After it is no longer necessary for us to retain information about you, we will dispose of it in a secure manner or anonymise the information.

Changes to this Privacy Policy

We may make changes to this privacy policy at any time to reflect updates to our Services, applicable laws, and other factors but we will provide notice on our this website.

How to contact us?

If you have any questions or concerns about the policy for this site or its implementation you may contact us at  gemsportsfoundation@gmail.com.